OrderPilot is a complete cloud-based order supply, procurement, inventory, warehouse, invoicing, and business management system designed for companies that supply goods to their customers. It helps vendors, distributors, B2B suppliers, and trading companies manage the complete workflow from customer RFQ to quotation, purchase order, stock checking, procurement, delivery challan, invoice, payment tracking, and reporting.
Instead of handling customer orders through manual documents, Excel sheets, WhatsApp messages, and scattered files, OrderPilot brings everything into one organized platform. Your team can upload RFQs and purchase orders, generate quotations, check warehouse stock, arrange missing items through procurement, deliver goods, create invoices, and track financial records with proper role-based access.
AI-Powered RFQ & Quotation Management
Upload customer RFQs in image or PDF format and let OrderPilot’s AI extract the required items, quantities, and details automatically. The system helps create a quotation from the uploaded RFQ, allowing your team to review it, adjust pricing, add margins, and generate a professional PDF quotation quickly.
AI-Powered Customer Purchase Order Management
When a customer sends a purchase order, simply upload its image or PDF. OrderPilot uses AI to read and process the PO, then creates the purchase order record in the system automatically. This saves users from manually entering every item, quantity, and detail, and prepares the order for further actions such as stock checking, delivery, invoicing, and payment tracking.
Procurement Flow
When ordered items are not available in stock, OrderPilot helps route requirements to procurement so your team can arrange or purchase goods from vendors. This keeps customer orders moving without losing track of pending items.
Inventory & Warehouse Management
Track available stock, manage multiple warehouses, issue goods directly from warehouse, and avoid unnecessary repeat purchasing. OrderPilot helps your team decide whether an item should be delivered from stock or arranged through procurement.
Delivery Challans
Generate delivery challans against supplied goods to maintain proper proof of delivery. Delivery records can be linked with customer orders, specific items, quantities, invoices, and future reference.
Invoicing & Financial Records
Create invoices against supplied items, track receivables and payables, manage expenses, vendor payments, loans, shareholder equity, and profit distribution.
Reports & Analytics
View reports for customer orders, quotations, purchase orders, procurement, inventory movement, warehouse stock, deliveries, invoices, payments, and overall business performance.
Approval Workflow & Permissions
Control who can create, approve, edit, view, or manage each part of the system using role-based access and permission settings. This keeps business operations secure and organized.
OrderPilot is accessible through modern web browsers and can be customized to suit your organization’s procurement process. Whether you are a small business or a large enterprise, OrderPilot helps you reduce manual work, improve visibility and make smarter purchasing decisions.